January 2021 HOA Meeting

secretaryNews

Courthouse Commons 

Community Association

MEETING MINUTES

January 26, 2021

_____________________________________________________________________________

  1. CALL TO ORDER
    1. Pat Pearsall call the Board meeting to order at 7:00 PM via Zoom
      1. A quorum was present.

II. ROLL CALL

  1. Board Member Present:
    1. Pat Pearsall, President
    2. Ann Painter, Vice President
    3. Blaine Converse, Treasurer
    4. Kayleigh Bouwens, Secretary

III. RESIDENTS PRESENT

A. Jay & Mary Shively, Neil Riddick, Jessica Standley, Foste, Shane & Elizabeth Tippett, Amanda Williams, Deb MacKay, Terry & Lindsey Russell, Kenny Bouwens, Joey & Jess Flaherty, Montserrat Gayton, Lee Graves. (7:16) Shelly, Lynn, Jesse Spencer, Bobby Cofield. (7:38) Mark Harris

UNFINISHED BUSINESS 

IV. TREE UPDATE

A. Quotes received for stump grinding on Newsome Ct. We will likely use Frank Duck from Affordable Tree Removal ($1500). Update: 2/12 Stumps have been ground. It has been learned that the boundary trees on Newsome were not on HOA property.  Pat will reach out to Earl (the landowner/developer) to get written permission to proceed.

B. Pat has been in contact with the extension office to find the best option for tree replacement.

NEW BUSINESS

V. LANDSCAPING/FRONT ENTRANCE

  1. Pat received quotes from competing landscape companies to see about lower the price. Competing companies were more than Corey. Corey wants to renegotiate the current contract. More information forthcoming.
  2. Mildew on the front entrance sign. Volunteers opted to clean en lieu of paying a company. (Kenny, Terry, Jesse, Jay, Chris)
  3. Boxwood out front has grown too tall and needs to be replaced.
  4. Lots for sale at the front of Earl’s Rd is currently listen as residential. If there is no interest, it will change to commercial.

VI. DUES

A. Make sure you drop your check off to Blaine. – Due March 1st.

VII. COVENANTS

  1. Covenants need to be changed and voted on. Do you have ideas on anything to change? 
  2. Current Suggestions for Consideration:
    1. No basketball hoops at the road
    2. Holiday decorations down by January 15th
    3. Allowing chickens (properly contained, amount limited, no rooster)
    4. No homes to be rented out
    5. Political signs down 14 days after election
    6. Trees not to be planted less than 75% of full maturity size unless approved by the neighbor the planting would affect
    7. Wetlands protection
    8. Contact an HOA officer or use this link to make suggestions! tinyurl.com/villagehill21
    9. Join the community Facebook page! It’s called: Village Hill at Courthouse Commons – Current Neighbors Only

VIII. ROAD PAVING

  1. VDOT will be repaving our roads this year 2021. When they are ready they will drive around and put a note in each mailbox with full details about what to expect.

IX. COMMITTEES

  1. Welcoming – Blaine & Elizabeth.  Social – Jessica S. & Kayleigh.  Architectural – Mary, Kenny, Terry

X. SLOW DOWN/DRIVING

  1. People are still speeding and driving recklessly. Walkers and children do not feel safe. We are looking into speed bumps to deter speeding. 

XI. NEIGHBORS

A. Reminder: The HOA meetings are for neighborhood issues, not issues with specific neighbors.  Those need to be brought to an officer and the officers will address the situation.

XII. NEXT MEETING DATE

  1. The next meeting will be April 27th at 7:00PM

XIII. ADJOURNMENT 

_____________________________________________________________________________