Community Association

MEETING MINUTES

January 26, 2021

_____________________________________________________________________________

1. CALL TO ORDER
   1. Pat Pearsall call the Board meeting to order at 7:00 PM via Zoom
      1. A quorum was present.

II. ROLL CALL

1. Board Member Present:
   1. Pat Pearsall, President
   2. Ann Painter, Vice President
   3. Blaine Converse, Treasurer
   4. Kayleigh Bouwens, Secretary

III. RESIDENTS PRESENT

A. Jay & Mary Shively, Neil Riddick, Jessica Standley, Foste, Shane & Elizabeth Tippett, Amanda Williams, Deb MacKay, Terry & Lindsey Russell, Kenny Bouwens, Joey & Jess Flaherty, Montserrat Gayton, Lee Graves. (7:16) Shelly, Lynn, Jesse Spencer, Bobby Cofield. (7:38) Mark Harris

UNFINISHED BUSINESS 

IV. TREE UPDATE

A. Quotes received for stump grinding on Newsome Ct. We will likely use Frank Duck from Affordable Tree Removal ($1500). Update: 2/12 Stumps have been ground. It has been learned that the boundary trees on Newsome were not on HOA property.  Pat will reach out to Earl (the landowner/developer) to get written permission to proceed.

B. Pat has been in contact with the extension office to find the best option for tree replacement.

NEW BUSINESS

V. LANDSCAPING/FRONT ENTRANCE

1. Pat received quotes from competing landscape companies to see about lower the price. Competing companies were more than Corey. Corey wants to renegotiate the current contract. More information forthcoming.
2. Mildew on the front entrance sign. Volunteers opted to clean en lieu of paying a company. (Kenny, Terry, Jesse, Jay, Chris)
3. Boxwood out front has grown too tall and needs to be replaced.
4. Lots for sale at the front of Earl’s Rd is currently listen as residential. If there is no interest, it will change to commercial.

VI. DUES

A. Make sure you drop your check off to Blaine. – Due March 1st.

VII. COVENANTS

1. Covenants need to be changed and voted on. Do you have ideas on anything to change? 
2. Current Suggestions for Consideration:
   1. No basketball hoops at the road
   2. Holiday decorations down by January 15th
   3. Allowing chickens (properly contained, amount limited, no rooster)
   4. No homes to be rented out
   5. Political signs down 14 days after election
   6. Trees not to be planted less than 75% of full maturity size unless approved by the neighbor the planting would affect
   7. Wetlands protection
   8. Contact an HOA officer or use this link to make suggestions! tinyurl.com/villagehill21
   9. Join the community Facebook page! It’s called: Village Hill at Courthouse Commons – Current Neighbors Only

VIII. ROAD PAVING

1. VDOT will be repaving our roads this year 2021. When they are ready they will drive around and put a note in each mailbox with full details about what to expect.

IX. COMMITTEES

1. Welcoming – Blaine & Elizabeth.  Social – Jessica S. & Kayleigh.  Architectural – Mary, Kenny, Terry

X. SLOW DOWN/DRIVING

1. People are still speeding and driving recklessly. Walkers and children do not feel safe. We are looking into speed bumps to deter speeding. 

XI. NEIGHBORS

A. Reminder: The HOA meetings are for neighborhood issues, not issues with specific neighbors.  Those need to be brought to an officer and the officers will address the situation.

XII. NEXT MEETING DATE

1. The next meeting will be April 27th at 7:00PM

XIII. ADJOURNMENT 

_____________________________________________________________________________

• WHEN: Tuesday, January 28th at 7:00pm.
• WHERE: Goochland County Library, 3075 River Road West, across the street from Village Hill.  The meeting will be 45 minutes or less.

If you can attend, please do!

Please keep your pet(s) out of other yards for bathroom purposes as a common courtesy to each of our neighbors.

For those of you with pets, thank you for your attention to this matter.

Enter your family’s favorite homemade broth or cream soup, chili or stew, into our contest. Drop off is at 3pm. Tasting and voting will be from 3:30-4:30pm.

Crackers and cornbread will be provided! Please bring drinks, chairs, blankets and toys.

Extension cords and tables will be setup for keeping the soups and stews warms.

Please RSVP to Jessica Standley no later than May 22!

Go to our Facebook page for more details.

Children are free to bring bikes or other items to enjoy with friends with a grass area available for small children to explore.

Also, movie night around 8:15-8:30 (dusk) will be enjoyed on the hill in the Standley’s backyard. The movie will be voted on soon, but will appeal to the majority of the neighborhood. Please bring your favorite drink, a blanket or chair, and bug spray. Popcorn will be provided by the HOA.

Please RSVP to Jessica Standley no later than May 22!

Go to our Facebook page for more details.

What: BBQ Block Party & Movie Night
When:  June 1st @ 5pm
Where: Earls Road cul-de-sac

Hope to see you there!

What: 2019 Social Activities planning
When:  March 30th @ 3pm
Where: 1035 Earls Road

• WHEN: Saturday, February 2nd at 2:00pm.
• WHERE: 2955 River Road West, across the street from Courthouse Pizza & Market.  Our meeting will be held in the white church office building next to the church sanctuary.  Enter through the side door directly next to the church.

If you can attend, please do!

There was a flyer put in your mailbox.  Please comment beside the activities that seem interesting to you or your family, and consider hosting an event for everyone to enjoy. For more details on hosting an event please contact the social committee, you may do so through the private message section on our Facebook Page or email, with Attention Social Committee.

Please return this survey to 1035 Earls Road or electronically on our Facebook Page under the Social Committee Post or email them Attention Social Committee.

• Valentine’s Day Party for Kids
• Easter Egg Hunt for Kids
• End of School Party for Kids
• Back to School Party for Kids
• Outdoor Family Movie Night
• Game Night (for Kids and/or Adults)
• 4th of July Fun
• Wine & Cheese Night
• Bunco Night
• Poker Night
• Block Party
• Fall & Halloween Decorate Porch Contest
• Small Business Saturday Open House (Hosted this year by The Standley’s)
  (If you would like to host a booth, please list your information below)
• List Any Other Ideas For Gatherings

The Fish Fry will be held in the Earl’s Road cul-de-sac and fried catfish, hot dogs and sides will be provided.  All you need to bring are your own beverages and chairs.  Also, if each family brings a dessert to share we’ll have lots of goodies to eat.

Please RSVP no later than Friday, October 5th.  We need a count to know how much food to order.

• November 3, 2018
• February 2, 2019
• May 4, 2019
• August 3, 2019

We will be meeting at 2955 River Road West, across the street from Courthouse Pizza & Market.  Our meeting will be held in the white church office building next to the church sanctuary.  Enter through the side door directly next to the church.

If dates need to be changed, we’ll relay that information as soon as possible.

Please put these dates on your calendars.